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Abstract submission has now closed.
Terms and conditions
Scientific abstracts:
This category of abstract would describe original research, and would also include systematic reviews, meta-analyses, and quality improvement projects. The abstract must be structured under the following headings: Objectives, Methods, Results, Discussion/Conclusion and References.
Non-scientific abstracts:
This category of abstract would describe a case, a situation, a problem or a practice using adequate reasoning and evidence to support a point of view. For commentary and narrative review, it is not necessary to provide headings since reporting the methodology for searching the literature is not required. Case studies must be structured under the following headings: Introduction, Case Presentation, Management and Outcome, and Discussion.
Case Race:
We want to hear about your interesting cases. The case race is a taster in presenting and requires you or your team to present for only 4 minutes. It can be a talk on something you have found interesting i.e. pathology, incidental finding, mechanism of injury etc. It is not necessary to include technical information, we just want to hear about the interesting bits!
Presentation types:
Authors will be required to indicate their presentation format when submitting an abstract. They are required to select Oral or Poster.
Oral presentations will be 15 minutes (12 minutes + 3 minutes Q&A). Longer presentation formats are also available. Requests for a longer presentation should be sent to abstracts@nzimrt.co.nz so these can be considered by the scientific program committee. Decisions will be dependent on relevance to the conference and session and time availability.
Posters will be presented made available for viewing at the conference venue. If your abstract is accepted as an Poster, you may be requested to be available for discussion during the corresponding moderated Poster viewing session.
General
- You grant the NZIMRT/NZ Branch of ANZSNM non-exclusive rights to publish, reproduce, distribute and store the abstract.
- Research, audit or quality improvement (QI) projects involving humans and animals must comply with international ethical standards such as the Declaration of Helsinki. Authors must also comply with research and QI ethics guidelines from their local human research ethics office.
- Patients reported in case studies must be de-identified. Authors must also comply with the hospital’s policy of obtaining permission from the patient or their carer.
- If the author(s) have any commercial interests or associations that might pose a conflict of interest regarding this submission, they must be declared at the end of your abstract submission.
- If accepted for presentation, the commercial interest or association must be declared on the title slide or the slide immediately following the title slide.
- Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
- The author is responsible for the accuracy of the abstract.
- Authors may submit more than one paper.
- Abstracts should use the Vancouver style of referencing.
Abstract Format
- Abstracts must be uploaded into the text box through the presentation portal in the abstract submission system.
- The total length of the abstract should be between 100-250 words
- Speaker bios should be entered and are limited to 100 words.
- One graph, table, figure or supporting image can be attached to the abstract submission as an image file (JPEG or PNG) if it is essential for the overall understanding of the abstract.
- Abbreviations should be defined at first mention.
- Two to three references should be included if it supports the abstract. These references are not included in the 250 word count and must be directly cited in the abstract using the JMRS Vancouver referencing style.
- Please ensure that your abstract does not contain spelling, grammatical or scientific errors. No corrections are possible after your abstract has been submitted for review, unless requested by the reviewer/s. You can save your submission as a draft until you are happy to submit it.
- The abstract will be reproduced exactly as submitted. No proofreading will be done.
- Once an abstract has been successfully submitted you will receive a confirmation email.
After the Submission
The reviewers will judge the abstracts using some or all of the following criteria:
- relevance to the conference theme/s
- standard of reporting and English language
- clarity and readability of the abstract
- title reflects the content of the abstract
- methodology is suitable for the objectives
- points of view are supported by reasoning and evidence
- conclusions confirmed by objective results
- complying with ethics standards
- scientific value
- potential clinical value
- originality and novelty of the work
Using the email address provided during submission, the submitting author will be notified as to whether or not their abstract has been accepted. You can also check the progress of your abstract submission by logging into your account. Specific dates and times of presentation will be provided ASAP, once the program is completed.
If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to: abstracts@nzimrt.co.nz.
Review and Selection
Abstracts will be blind reviewed by a panel of experts selected by the Conference Program Committee.
The decisions of the review process are final and cannot be disputed.
Speaker Registration
A condition of abstract acceptance is that at least one of the presenting authors must register to attend as a full delegate and pay the appropriate registration fee. Should one of the presenting authors not register by this time, the presentation may be removed from the program. A co-presenter is permitted on the basis that they have registered for the day of their presentation. Where there is more than one presenter, it is important that the presentation time is strictly adhered to, so enough time is available for questions.
Publication Policy
All abstracts accepted for presentation (oral or Poster) may be published in the official abstract book of the conference.
Recording of Presentations
It is envisioned that presentations may be recorded at the conference.
Conference App
By submitting an abstract presenters give permission for their name, bio and/or image (if uploaded) to be available through the Conference App (if an app is in use for the conference), and in the delegate lists.
Plagiarism
Plagiarism is considered as serious professional misconduct. If plagiarism is identified, the abstract and any other abstracts submitted by the same author will be rejected.
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